How To Track, Record and Pay Payroll Liabilities in QuickBooks Desktop

With all the amazing features, you can easily set the reminders and pay scheduled or custom unscheduled liabilities in QuickBooks accounting software. We have an ongoing issue with the payroll setup crashing error when going to the setup wizard. Our engineers are working to get this fixed as balance sheet vs income statement difference and comparison soon as possible. Although we don’t have a workaround and an exact time frame on when this will be fixed, rest assured this is being actively looked upon and prioritized. I figured out work-arounds for updating other payroll items but I do need to update my W2 filing method to electronic.

• I hope they realize how many people are having the same issue in all different QB versions.
• QuickBooks Payroll comes with some major benefits, including same- or next-day deposits, benefits management and automated tax calculations and withholdings.
• There are some cases where QuickBooks isn’t the best option.
• Before joining Fit Small Business, Heather was the Payroll/HRS Manager for a top cloud accounting firm in the industry.
• Also, you can generate payroll reports to view your business finances and employees’ information.
• Go to the Reports menu, float your mouse on Employees and Payroll, at that point pick Payroll Summary.

Then, you’ll return to the screen with your business, principal officer, and bank account information summary. As long as you’ve entered all the information required, you’ll be able to select the green “Accept and Submit” button in the bottom right corner. To schedule and pay your federal and state tax liability in QuickBooks, you must first set up your payment schedule. To do this, go to Employees then Payroll Taxes and Liabilities then Pay Scheduled Liabilities. When adding Holiday hours or any other form of non-worked hours to the check, they need to be excluded from the accrual.

Step 8. Enter Your Online Bank Credentials

I have tried multiple other paths to access and it continues to crash with error message. Additionally, run payroll reports in QBO to have the necessary details about your employees’ deductions and contributions, which will streamline your tax filing. Next, QuickBooks will prompt you to enter other data about your payroll. First, the software will ask you for a date to run payroll and if it’s scheduled or unscheduled. If you’re setting up a new payroll schedule for an employee, you’ll be taken to an additional screen so that you enter in the information to allow for future automation. If you want to view all of your payroll taxes, you can pull up the Payroll Tax Payments report.

• It’s straightforward, especially after the first time you input your payroll information, and the software is intuitive to use.
• You’ll need to create these payments from the Check screen.
• Furthermore, there are various payroll reports available in QuickBooks that give you snapshots of different areas of your business.
• The Principal Officer’s first and last name will automatically populate if you entered it earlier in the setup process.
• With all the amazing features, you can easily set the reminders and pay scheduled or custom unscheduled liabilities in QuickBooks accounting software.
• The ‘Actions’ section doesn’t provide any options to mark it ‘paid’.

Based on the screenshot you’ve added, it looks like your account is not active. To pay taxes in QuickBooks Online, you will need to have an active payroll service. I have the steps to help you pay those payroll liabilities and remove the from the balance sheet. Before you prepare your tax form, make sure you pay all taxes related to the form in QuickBooks, otherwise you’ll see amounts due on the form.

How do I set up payroll on QuickBooks Desktop?

As of  now, the issue with getting an error upon accessing payroll setup is still ongoing. With that, I suggest reaching out to our phone support team so we can add you as one of the affected users. To add the contribution to each of your employees, you need to run a one-time paycheck. This way, the 401(k) item will affect the employee’s W-2 and payroll reports. Please note that the deadline for filing W-2 electronically in QBO is January 30.

Step 5. Enter Federal Tax Details

You can start paying employees using direct deposit shortly after. And the system will withhold, file, and pay all payroll taxes accordingly. Your payroll account is now ready to e-file and e-pay your payroll tax payments.

QuickBooks Online

This way, you’ll receive an update once the issue is fixed. I have the same issue and was told that there is an ongoing investigation into this error with no time table to repair it – oh and also there is no work around for it. This was after 3 hours online with them and me purchasing Enterprise because that was suppose to solve the problem. It’s straightforward, especially after the first time you input your payroll information, and the software is intuitive to use. Especially if your accounting department already uses QuickBooks for other purposes, it’s a seamless way to automate otherwise complex processes.

This saves you from having to figure out the current tax rates you need. Keep in touch if you have any other questions about setting up a sick pay policy in QuickBooks. In QuickBooks Desktop, you can easily set up a scheduled liability or set reminder notices. Users also have a choice to set up an unscheduled liability. I hope they realize how many people are having the same issue in all different QB versions. Setup crashes with “DoWorkInternal” in Quickbooks Desktop Pro 2022 and 2024.

Step 2: Create and print your tax payment

To input information on this screen, you will need to have the birth date and hire date of each employee on hand. You should be able to obtain this information from the I-9 form or other new hire paperwork completed by employees. If you use Intuit QuickBooks Desktop, important changes are coming in 2024 that will affect your usage. Starting on January 8, 2024, the fee for each direct deposit paid through QuickBooks Desktop…